Smart storage for medical aesthetics
Every unit,
accounted for.
Vaultique is a cloud-connected cabinet with individually locking doors for the products your med spa can’t afford to lose — neurotoxins, dermal fillers, GLP-1s, ketamine and testosterone. Know who opened what, when, and for which patient.
From Waterloo Healthcare — makers of Statsafe and LockEVO, built on a cloud platform that has secured medications in long-term care for more than a decade.
Your most valuable inventory shouldn’t live in an unlocked drawer.
A single vial of toxin or a box of filler syringes is worth hundreds of dollars. In most practices it sits in a fridge or a drawer that anyone on staff can open — with a paper log, if that.
Shrink you can’t see
Vials walk out, syringes go missing and nobody can say who last opened the drawer. You find out at reorder time.
Product that expires on the shelf
Newer boxes get opened first and older lots quietly expire. Every write-off comes straight out of margin.
Records that won’t hold up
Handwritten logs for ketamine and testosterone, units charted from memory, lot numbers you can’t trace when a recall or complication comes up.
What it protects
Built for the products that drive your revenue.
Neurotoxins
Botox® Cosmetic, Dysport®, Xeomin®, Jeuveau®, Daxxify®
Track toxin by the unit, not just the vial. Injectors record units used per patient, and every reconstituted vial stays tied to the people who drew from it.
Dermal fillers
Hyaluronic acid fillers such as Juvéderm®, Restylane® and RHA®
Lock up syringe inventory, pull the oldest lot first, and keep the lot number on record for every patient you treat.
Biostimulators & injectables
Sculptra®, Radiesse®, Kybella® and similar
High-cost, slower-moving products are the easiest to lose track of. See exactly what’s on hand and what’s close to expiring.
GLP-1 weight-loss injectables
Semaglutide, tirzepatide
Among the most valuable — and most diverted — items in a modern med spa. Record every dose dispensed to every patient.
Controlled substances
Schedule III products such as ketamine and testosterone
Locked doors, user-level access, witnessed waste, begin- and end-of-day counts and a complete audit trail — the records your medical director wants to see.
Wellness & add-ons
NAD+, B12 and vitamin injections, PRP kits, lidocaine
Bring everything else into the same system — track supply closets and treatment rooms as named locations with par levels and reorder alerts.
What about refrigerated products?
Many toxins and GLP-1 pens need to be kept cold. Add your medication fridge as a Vaultique location today — counts, lots and expirations live in the same portal as everything in the cabinet. A locking refrigerator option is in development.
How it works
Fits the way your injectors already work.
No change to how you treat patients — just a record of every product, every unit and every person who touched it.
01
Sign in
Tap a badge, scan a barcoded ID or use a username and password at the CommandHub. Each person gets only the access you assign.
02
Pull the product
Choose the product and the patient or treatment room. Only that door unlocks, and Vaultique points you to the soonest-expiring lot first.
03
Document from the treatment room
Injectors log units or syringes used per patient from a phone or tablet. Anything left over is recorded as waste, with a colleague witnessing by text or email link.
04
Close out the day
Return unused product, run your end-of-day count, and every transaction is already in the cloud portal for owners and medical directors.
The hardware
One hub. The cabinets your inventory needs.
Self-install with Wi-Fi and a power outlet. Our team connects remotely to walk you through setup and training.
CommandHub
The wall-mounted touchscreen your team signs in to. One hub runs multiple cabinets in the same room and keeps working through an internet outage — it syncs once the connection is back.
Vaultique Cabinet
Four individually locking doors, so toxin, filler and controlled substances can share one cabinet with different access rules. A keyed side lock gives you a manual override.
Vaultique Bulk Cabinet
One large locking door for boxed product — filler cartons, multi-vial toxin stock, GLP-1 pen cartons and backup inventory. Runs from the same CommandHub as your other cabinets.
The software
Answers in seconds, not at month-end.
Every door, logged
Who opened which door, when, and what they took — time-stamped to the cloud.
Unit-level documentation
Full or partial use per vial, per patient — with edits tracked in the audit log.
Witnessed waste
Partial vials are recorded as waste automatically; a second staff member confirms on their own device.
Lot & expiration tracking
Scan the package barcode to capture product and expiration; soonest-expiring stock goes out first.
Low-stock alerts
Set par levels per product and get notified before you run out on a busy Saturday.
Daily & blind counts
Require opening and closing counts on the doors that matter, and catch discrepancies immediately.
Multi-location portal
See usage by product, patient and staff member across one spa or twenty, from anywhere.
SOC 2 cloud platform
Patient and staff data on the same secured platform trusted by long-term care facilities.
Six-month trial
Live with it for six months before you decide.
Put Vaultique in your spa, run it with your real inventory and your real injectors, and see what it uncovers. Your rep will build a configuration around your treatment rooms and product mix.
Your trial includes
Cabinet, CommandHub and cloud portal
Guided self-install over a remote session
Ongoing support and unlimited staff training
Send it back if it isn’t the right fit
Questions med spas ask us
Do we need an IT person to set it up?
No. Mount the CommandHub, connect the cabinet, join your Wi-Fi, and our team connects remotely to finish setup and train your staff.
Can injectors document from the treatment room?
Yes. Injectors scan a code on the CommandHub to open documentation on their phone or a spa tablet — no app store download. For security, it works only on your spa’s own network, and that network must allow devices to talk to each other.
Can we use one vial of toxin across several patients?
Yes. Vaultique supports multi-patient use from a single vial, with units recorded against each patient. A partly used vial can’t be returned to stock — the remainder is documented as waste.
Is it suitable for ketamine and testosterone?
Vaultique gives you locked, user-level access, witnessed waste, required counts and a full audit trail. Your medical director and DEA registrant remain responsible for meeting federal and state storage and recordkeeping rules.
What happens if our internet goes down?
The CommandHub keeps its own local records and keeps working. Everything syncs to the cloud portal when the connection returns.
We have several locations. Can we see them all?
Yes. The portal reports by cabinet and across your whole organization, so owners can compare usage and inventory between spas.
See Vaultique in your spa.
Book a 20-minute walkthrough. We’ll show you the cabinet, how injectors document, and what your reports would look like.